Exquisite Weddings & Special Occasions

Liverpool & NW Wedding Planner

Tag: Wedding Planner

A Day in the life of a Wedding & Events Planner


My day usually starts, like a lot of us, with checking social media. I check my FacebookInstagram & Twitter over my first cup of the day of Earl Grey, with my two dogs not too far away trying to avoid starting their day so early (………if you’re a dog owner you will know that ‘If I can’t see you – then you can’t see me’ curled-up in a ball in their bed position).  Just recently I have started a Pinterest account too and I find that, even though I have only just made my first Board, overnight I get lots of people from around the world dropping by and redirecting from Pinterest to my website and other social media………. so I am going to be doing some more pinning!  It is always a nice way to start the day knowing my posts are getting international engagement and interaction as well as lots of local followers.

Next it’s on to email – I try to check it, respond and then turn it off until the afternoon unless I am waiting on a reply, or else it can be really distracting.

Then I am usually off out to see suppliers or do some networking at various meetings and events.  Today I am meeting with a local boutique hotel in Liverpool that wants to secure more wedding bookings, so I am getting some creative minds together to work on converting 100% of their enquiries into sales.   We are also planning a fantastic wedding open-event for this super stylish venue later in the Autumn.   Watch this space!

Next I am off to see Chris Foulkes and the fantastic team at Relish on Rose Lane in the leafy Liverpool suburb of Mossley Hill.    Along with their modern family-run bistro they also have an outside catering company with a wealth of experience in providing high quality, delicious food and tailor-made events.   I am really excited about telling my wedding couples all about their new Autumn menu and the portable Birra Moratti machine serving unique & delicious quality beer & Cocktail Slushy machine with ice cold Margaritas or Strawberry Daiquiri’s.  Mmmmmmm!!  Sure to be a favourite with all guests…….. just be sure to keep the flowergirl and page boys away!

Before lunch I check in for a quick call with my friend and mentor Yvonne Bennett of Weddings Planners Guild UK who, as well as delivering her growing range of acccredited wedding planner training, is busy organising the Switch on to Business Magazine’s Charity Awards on 6 October 2016 at Liverpool City Centre Crowne Plaza which is in aid of Claire House Childrens Hospice.   There is still time to nominate in the various catergories and also buy tickets here    Looking forward to seeing you there!

Back home I spend a couple of hours working on a corporate conference I have been asked to plan and manage in December, which makes a change from wedding planning but is equally enjoyable especially when it’s for a sector which is still close to my heart – health & social housing.   More news about this in coming weeks.

My last task of the day is one of my absolute favourites!  A Skype call with a lovely bride & groom-to-be who are planning to marry in Thailand early next year and have consulted me on how to go about getting the legalities right over in Bangkok to ensure their marriage is legally recognised in the UK, and researching potential photographers, celebrants and romantic villas for their beach-front setting for their wedding on the idyllic island of Ko Lanta in Krabi Province off the Andaman Coast.     By chance, the work with this couple has introduced me to the enchanting photography of Bangkok-based Aidan Dockery – as well as being the winner of numerous professional awards Aidan was an absolute pleasure to liaise with across the miles and is a mine of information about all things Thai weddings.   Check out his extensive photo journal here

It’s my day off tomorrow, so time to relax with a glass of wine, whilst checking out the latest wedding design trends for AW 2017.   Even when I have my feet up weddings are still on my mind! ♥

Become a Professional Wedding Planner

Our friends over at Wedding Planners Guild UK are getting ready for their next round of professional wedding planner training.

The training is suitable for anyone in the wedding industry, not just those wanting to become a professional wedding planner.   Like Exquisite Weddings & Special Occasions, you will learn and practice all the skills required to become an expert in the field, get amazing support, and become a member of the WPGUK and gain student membership of the Institute of Enterprise & Entrepreneurship, through which the courses are accredited.   Check out more details here




Wedding Planner vs Venue Coordinator?

When I tell people what I do, often people say “Oh, my venue is providing a wedding planner!” This is something that other professionals in the industry also sometimes get confused with (…astonishingly!). But a venue coordinator is simply just not the same as a wedding planner.

A venue coordinator or event manager can be a great asset to those couples who choose not to engage a professional wedding planner of their own, but their responsibilities and focus vary greatly from those of an outside professional.

♥ The Venue Coordinator

Venue coordinators are employees of the hotelier or other venue where they work. They act as a liaison between the couple and  the venue’s operations team. Their responsibilities relate only to your experience with them: showcasing the venue, consulting your food and drink choices, finalising your catering needs, arranging menu tastings and processing the final invoice.

On the wedding day, their focus is exclusively on delivering their own contracted services: ensuring the venue set up is accurate [tables, chairs and place setting only – not the florals, the linens, the room dressings, seating plan and place cards, drapery, dance floor hire, positioning the DJ/photoboth and all the other things unique to your occasion ], that the meal is served on time and that the tables & chairs are cleared away and the bar closes up on time.

A key point is that a Venue Coordinator often departs once the meal is served. This may be a vital consideration if your are looking for support for the remainder of the wedding, or need any assistance with the dismantling or return of items that the venue is not responsible for.

And remember: while you may have worked with one individual throughout the planning process, there is absolutely no guarantee that you will be provided with that same individual on your big day! For us, this is one of the most valuable aspects of hiring your own wedding planner and one I also offer to a handful of prestige local venues myself.       No matter how long the lead in time to your marriage, I guarantee every detail of a couple’s requirements will be personally dealt with by the same person.

The venue coordinator may also have two, three or sometimes more other events going on in the same venue on the same day, so their focus is not always 100% on your wedding.

♥ The Wedding Planner

A professional Wedding Planner is your personal consultant, with a wide ranging focus on every detail in curating your dream wedding.
From the initial planning stages [providing venue options, reviewing contracts, checking health & safety and risk assessment, researching and recommending suppliers] to wedding day preparation, [creating an itinerary/timeline, organizing your ceremony rehearsal, confirming details with all contracted vendors, liaising with your photographer to make sure everyone who is in your list of images is in front of the photographer at the agreed moment] your wedding planner is present for every decision.

Come your wedding day, they over-see time management [ceremony, processional, recessional, cocktail hour transition, grand entrance, speeches, dancing etc.], prompt the MC and manage the vendors, troubleshoot and ensure quality control of set up, including personalized details and decor.

In addition, a wedding planner will prepare valuable tools for you, such as  vendor contact forms, budget planning schedules, time lines, seating and floor plans, guest list RSVP sheets, set up timetables and MC scripts. If you wish, we can take over the reins up to 6-4 weeks before, allowing you to be fully focused on being a bride to be or groom to be, enjoying a stressless and blissful last fews weeks together.

This also goes for our Day of Wedding Coordination service, which may mean we may start working with you closer to your wedding day, but we still work exclusively for you and offer a one-to-one bespoke service.

When it comes down to it………

The main difference is that venue coordinator works within the venue, carrying out the requirements of their contract with you in a smooth and timely manner. Whereas a wedding planner works exclusively for YOU, ensuring every detail of your day is flawless and orchestrated exactly as you’ve planned.

This is not meant to demean the role of on-site venue coordinators. They are an incredibly valuable asset to the wedding planning process and I love liaising with them. But it’s important that couples understand what they are getting into, avoiding unnecessary frustration and disappointment come crunch time! Take time to consider your needs and concerns and weigh your options accordingly.

Still have questions about the difference between an independent & professionally qualified wedding planning service such as Exquisite Weddings & Special Occasions and a venue coordinator?  Contact us here for more information ♥